Coordinator Application

*Required field
*
*
*
*
*
*
*
*
v
*
*
*
*






As the designated vanpool coordinator for NMvanpools, I understand and accept the following responsibilities:
I am responsible for ensuring that passenger fares are collected and deposited into the assigned van account in a timely manner, but no more than 8 working days from the date of receipt. I agree that all funds collected shall be accounted for in the proper manner outlined in the NMvanpools Policies and Procedures. Receipts will be given to any member paying for his/her ride in cash.
I am responsible for preparing the required monthly reporting documents and forwarding them along with receipts, supporting documents, and monthly payment to the NMvanpools office no later than the 10th day of each month if mailed, or by the 15th day of each month if hand-delivered to the NMvanpools office.
I am responsible for serving as the van’s point-of-contact with the NMvanpools Administrator and the Board of Directors. As such, I agree to receive, read, and act/respond to requests in a timely manner.
I am responsible for ensuring that all NMvanpools Policies and Procedures are complied with by my assigned vanpool. This includes, but is not limited to, policies regarding vehicle maintenance and safety and financial practices.
I am responsible that no person drives the assigned NMvanpools vehicle, even for short distances, until they have met all driver requirements and have been placed on the NMvanpools insurance policy as verified with the NMvanpools Administrator. I further agree to ensure that the assigned vehicle is only used to transport members to and from work and during assigned hours of operation and never used for any other reason.
By my checked agreement to the terms below, I accept and agree to all of the above responsibilities. I understand that I may delegate tasks, e.g., vehicle maintenance, driving, or treasurer tasks, to other members of this vanpool, but I agree to retain full responsibility for ensuring that all tasks, delegated or not, are completed properly and in a timely manner. I understand that if I fail to perform the assigned duties and responsibilities of a van coordinator, the NMvanpools Administrator may recommend my removal from this position to the Board of Directors. If removed, I agree to work with the NMvanpools Administrator to ensure a smooth transition of funds and NMvanpools property to the replacement coordinator.

As a NMvanpools Driver, I recognize that I must: have a valid driver’s license; be medically fit at all times to operate a NMvanpools vehicle; comply with all requirements set forth by the Public Regulatory Commission for drivers of non-profit commuter vanpools; comply with NMvanpools ByLaws and Policies and Procedures and maintenance requirements; and, comply with state, local, and federal driving laws. By my agreement, I affirm that I have no medical condition which could impair my ability to safely drive a NMvanpools van and that I am not taking medication (prescription or nonprescription) which could impair my driving ability. I agree to report any accident, bodily injury, or property damage involving the vanpool vehicle promptly to the NMvanpools office and obtain copies of any and all reports regarding any damage to the NMvanpools vehicle or bodily injury to a member of NMvanpools. Further, by my signature below, I authorize NMvanpools to have my driving record checked at any time during the period I am a NMvanpools driver. I agree to immediately notify the NMvanpools office if given any moving violation citation of any kind whether received in a NMvanpools van or in my personal vehicle. I know that I am not authorized to drive any NMvanpools van until my Van Coordinator has been notified in writing of my approval and inclusion on NMvanpools insurance policy.

Captcha image
Show another codeShow another code
Submit

If you encounter any issues with this form, please send an email to support@nmvanpools.org.